Anything that you create on a routine basis can be automated using Quick Parts or Auto Text.

Do you find yourself repeatedly typing information such as your notary, signature block, pleading captions, mailing certifications, or optional agreement verbiage?  In Microsoft Outlook and Word there’s a feature called Quick Parts it’s simply a tool that allows you to instantly/quickly insert text you type often by creating a quick list of frequently used text to pull from and inserting into any document or email.

Create New Building Block

  1. Select text, paragraph, or pages of text
  2. Select Insert tab | Text group | Quick Parts button| Save Selection to Quick Part Gallery….
  3. Provide name and description for the New Building Block, i.e., 1Thank you

    Organize your custom Quick Parts by creating new categories or groups for easy access to custom quick parts.
    You may also change the Save in option to Normal.dotm and use a custom Quick Part in any document or template.

  4. Click OK

Insert Building Block Text

Place your cursor where you want to insert Quick Part text,

  1. Insert tab | Text group | Quick Parts button
    Displays a preview of Quick Parts
  2. Select option from preview list

OR Type the Quick Part name in the document or email, i.e., 1Thank you
and press F3 to expand the text

Delete Building Block Text

  1. Insert tab | Text group | Quick Parts button
  2. Select Building Blocks Organizer…
  3. Select item from the list and click Delete
  4. When asked, “Are you sure you want to delete the Building Blocks Text?” select Yes and click the Close button

Other Examples:

  • Plaintiff DENIES the allegations in paragraph *
  • Answering paragraph *, Plaintiff
  • Certificate of Service
  • Plaintiff ADMITS the allegations in paragraph *

Leave a Comment